Human Resources and Admin Coordinator Nahda Makers | Aden | Posted: 23 Sep، 26 | Deadline: 03 Oct، 26 New Human Resources and Admin Coordinator Nahda Makers Aden Posted: 23 Sep، 26 Deadline: 03 Oct، 26 Job Description / الوصف الوظيفي Organization: NMO (Nahda Makers Organization) Location: Aden Sector: Support Reports to: Human Resources and Administrative Services About NMO NMO is a national NGO registered with Yemen’s Ministry of Social Affairs and Labor under registration number 284

Key Responsibilities

• Carry out other related duties assigned by the direct supervisor، in line with approved policies and delegated authority

• Ability to assign tasks، supervise operations and review work quality

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• Ibb (Al Qaieda) Printed from Yemen HR on September 23، 2026 Original posting: 5tawzeef.com/jobs/human-resources-and-admin-coordinator-nahda-makers-aden-18797e5a Track Your Application Keep track of your job application status and progress

Requirements & Qualifications

• Since beginning its work in Yemen in 2012، the organization has supported communities through humanitarian response and sustainable development، working with partners across food security and livelihoods، education and child protection، WASH and health، protection، shelter and CCCM، governance، and skills development

• Monitor compliance with conduct، safeguarding، prevention of exploitation and abuse، anti-harassment، conflict-of-interest، confidentiality and data-protection requirements، escalate concerns to the Manager

• Monitor improvement plans and escalate delays or missed requirements

• Organize supporting records for donor requirements، reviews and audits

• Required skills and competencies Professional and managerial skills Integrity، confidentiality، impartiality، accountability and sound professional judgement

• Strong communication and listening skills، with respect for staff at all organizational levels

• Ability to prepare audit-ready files and apply donor، safeguarding، confidentiality and data-protection requirements

• Language and computer skills Arabic: Full proficiency in speaking and writing

• English: Very good reading، writing and professional communication skills

• Knowledge of workplace health and safety، audit and compliance requirements

Benefits & Conditions

• The role helps ensure consistent use of approved procedures، accurate employee records، effective recruitment and employee support، payroll and benefits coordination، performance management، learning and administrative services

• Organize onboarding and follow up on employee files and orientation covering policies، conduct، safeguarding، attendance، benefits and reporting lines

• Payroll، benefits and employee relations Review monthly payroll inputs related to attendance، leave، overtime، allowances، deductions، advances and entitlements before submitting them to the Manager

• Ensure approved changes to pay and benefits are reflected accurately in employee records and systems

• Professional training or certification in HR، labor law، performance management، compensation and benefits، HRIS/ERP، safeguarding or professional conduct is preferred

• Knowledge of payroll inputs، compensation، benefits and insurance coordination with Finance

NMO does not tolerate abuse، exploitation، sexual assault، harassment، bullying or discrimination

Role purpose The Coordinator supports the Human Resources and Administrative Services Manager in running and monitoring organization-wide HR and administrative systems

The Coordinator also provides operational oversight to department units and officers within delegated authority، tracks work plans and deadlines، and may maintain departmental operations during the Manager’s absence when formally delegated

Major decisions and approvals remain with the Department Manager and Executive Management.

Key

Policies، compliance and audit readiness Apply and monitor approved HR and administrative policies، procedures، forms and workflows

Identify practical improvements to procedures and templates، and submit recommendations to the Department Manager for review

Prepare HR and administrative records for audits and reviews، follow up on missing evidence، and track the resolution of findings

Explain approved procedures to staff without making decisions beyond delegated authority

Workforce planning and recruitment Keep workforce plans، position records، vacancies and staffing changes up to date in coordination with departments and projects

Check the completeness and rationale of requests to create، remove، change or reallocate positions before referring them for approval

Coordinate job descriptions، reporting lines and organizational records using approved formats

Track contract end dates، probation periods، vacancies and anticipated staffing needs، and alert the Manager and relevant teams

Support career-path and succession-planning updates and identify risks related to key vacancies

Coordinate approved recruitment activities، including advertising، initial screening، tests، interviews، references and candidate communication

Review recruitment files for completeness and audit readiness before they are submitted for approval

Coordinate draft offers، contracts and related documents after the necessary approvals are obtained

Track probation reviews and refer decisions to the Manager before deadlines

Performance management and learning Coordinate performance review timelines، forms، reminders and completion

Consolidate evaluation results، update records and help managers set objectives and prepare performance improvement plans

Gather training needs and support the annual learning plan، training delivery and basic evaluation of results

Maintain training attendance and evaluation records، and help staff and managers understand approved procedures and forms

Keep payroll، benefit، social-insurance، health-insurance and employee-benefit records current and properly supported

Coordinate with Finance and the Payroll Officer to resolve discrepancies and record adjustments in line with delegated authority

Protect the confidentiality of employees’ personal and financial information

Help address routine questions about workplace policies and refer matters requiring decisions to the Manager

Record and confidentially follow up on grievances and complaints within delegated authority

Coordinate documentation and scheduling for disciplinary processes، investigations or mediation as directed by the Manager and authorized bodies

Support staff well-being and a respectful، non-discriminatory workplace

Immediately escalate sensitive، high-risk، legally significant or safeguarding-related cases

Personnel records and administrative services Oversee the completeness of paper and electronic employee files، including contracts، evaluations، leave records and other core documents

Monitor HR database or HRIS updates and check that information matches approved documentation

Track attendance، leave، absences، work hours، contracts، renewals، amendments، promotions، transfers and other employment changes

Review draft employment certificates، letters and administrative transactions before they go through the required approvals

Coordinate employee departures، clearance، handover، return of organizational assets and file closure with relevant teams

Oversee day-to-day administrative services within the department’s scope، including correspondence، document management، meetings، workshops and office services

Follow up on maintenance and service requests for head office and field offices، and track them through completion

Maintain administrative-service records and clear processes for submitting، following up and closing requests

Monitor workplace health، safety and suitability concerns and raise them with the Manager and relevant teams

Donor support، budgets and reporting Prepare HR and administrative information for proposals and budgets، including staffing needs، salaries، allowances and administrative costs، following the Manager’s guidance

Coordinate responses to data or clarification requests from project teams or donors after the appropriate review and approval

Track staff- and project-related compliance

and follow up on outstanding items

Monitor the department’s operating expenses against approved budgets and prepare periodic summaries for the Manager

Prepare payroll and operating-cost allocation schedules with Finance، following the approved methodology

Investigate variances or missing support for allocations and raise them for resolution before financial or reporting

Maintain approvals and records for personnel and administrative costs to support traceability and audit readiness

Prepare draft monthly and quarterly reports covering areas such as recruitment، contracts، turnover، leave، training، performance، employee relations and administrative services

Maintain trackers for vacancies، contracts، probation periods، recruitment، leave، training، pending actions and deadlines

Review department performance indicators and data before submitting them to the Manager

Identify recurring operational problems and recommend practical improvements to reduce errors and delays

Coordination and delegated supervision Coordinate day-to-day follow-up of the department work plan، track assignments and deadlines، and monitor action items issued by the Department Manager

Provide operational and technical oversight، within delegated authority، across personnel administration، payroll and compensation، workforce planning، performance reviews and administrative services

Review work quality before submitting outputs to the Manager

Coordinate shared matters with departments، projects and field offices

Represent the department in assigned coordination meetings، record decisions and follow up on agreed actions

During the Manager’s absence، act as Deputy Department Manager only within written delegation and the Delegation of Authority Matrix، refer major or sensitive matters to the Executive Director or other authorized decision-maker

Required

Education Bachelor’s degree at minimum in Human Resources Management، Business Administration، Public Administration، Operations Management، Law or a related field

A relevant master’s degree is preferred

Experience At least 5 years of professional experience in human resources and administrative services، 5–7 years is preferred

Practical experience with recruitment، personnel records، contracts، attendance، leave، payroll inputs، performance management، employee relations and administrative services

At least 2 years in coordination or supervisory work، or overseeing a team or work unit، is a strong advantage

Accuracy، attention to detail، flexibility and the ability to handle pressure and sensitive matters professionally

Planning، organization، prioritization، time management and follow-through

Ability to prepare reports، trackers، checklists and meeting minutes

Strong coordination across departments، projects and field offices، including the ability to act as Deputy Manager within delegated authority

Practical knowledge of labor law، HR policies and personnel administration

Ability to coordinate performance reviews، training، improvement plans، employee relations and grievances

Proficiency with Microsoft Office، especially Word، Excel and Outlook

Ability to prepare reports and trackers and perform basic data analysis using Excel

Experience with HRIS or ERP systems، collaboration tools and shared-file management

Personal competencies Initiative، continuous learning and cultural sensitivity

Diplomacy and balanced handling of workplace disagreements

Ability to build trust and maintain professional relationships

Meeting facilitation and delivery of short information sessions

Proactive follow-up and management of multiple workstreams

Ability to analyze operational problems and recommend practical improvements

Familiarity with workforce planning، succession planning and organizational development

Familiarity with staff-cost allocation and basic project budgeting is an advantage

Ability to prepare concise professional correspondence and reports in English is an advantage

Familiarity with data analysis and visualization tools، dashboards and simple process automation is an advantage

How to Apply / كيفية التقديم To apply، please visit the following link: Human Resources and Administrative Services Coordinator Important Notes / ملاحظات هامة Following the instructions on How to apply will always increase your chances of getting your application looked at

إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة If you're applying by email، make sure you mention the job title in the "Subject" field of your message

تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل Always tailor your CV and cover letter to match the job

to stand out from other applicants

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