Home Post Jobs Help View CV Secours Islamique France Logistic Officer Founded in 1991، Secours Islamique France (SIF) is a Non-Governmental Organisation devoted to international solidarity، social and humanitarian causes in the fields of humanitarian assistance and development aid، both in France and in the world

Key Responsibilities

• MISSIONS AND ACTIVITIES 1. Procurement � Coordinate and ensure timely، efficient and transparent procurement of goods، works and services in line with SIF procedures، donor

• Fleet & Transport Management � Organise and monitor transport، fleet movements، vehicle maintenance، fuel consumption and movement planning. � Ensure vehicles are insured، registered، maintained and safely operated. � Monitor and record fuel consumption، logbooks، maintenance and incident reports. � Consolidate fuel consumption reports and encourage efficient routing. � Organise field missions، staff movements، rental vehicles، flight bookings and accommodation arrangements. � Check humanitarian access / security notices before movements and plan accordingly. � Supervise rental service contracts for vehicles and transport providers. 4

Requirements & Qualifications

• The Logistics Officer ensures strict adherence to SIF policies، donor requirements، national regulations، and humanitarian standards، contributing to safe، accountable and cost-effective delivery of assistance to crisis-affected communities Duties and

• � Ensure compliance with SIF policies، donor regulations، national laws and humanitarian standards. � Ensure procurement and disposal of commodities follow applicable licenses and documentation requirements. � Conduct vendor eligibility screening and maintain updated records. � Manage all supplier and service provider contracts. � Meet ad hoc donor

• Minimum Qualification، Skills and Experience Required: KNOWLEDGE/SKILLS/BEHAVIO � Strong organisational and strategic planning skills. � Ability to manage multiple priorities under pressure، especially in emergency contexts. � Strong interpersonal communication، negotiation and analytical skills. � Ability to work as both team leader and team member. � Proactive، results-oriented and accountable. � Computer skills: MS Word، Excel، Outlook، logistics tracking tools an advantage. � Commitment to humanitarian principles، accountability، transparency and SIF values

Vacancy No: 01 Section/Unit: Support department/logistics Supervisor: Field coordinator No. of Post: 1 Duty Station: Khartoum Duration: One year Closing Date: 10 Oct 2026 Background: Under the direct supervision of the Field Coordinator / HOM، the Logistics Officer is responsible for ensuring timely، efficient، transparent and compliant logistics support for SIF�s humanitarian operations in Sudan

This includes procurement، fleet and transport management، stock and warehouse management، asset and premises management، staff safety، telecommunications/IT، and logistical support to programme implementation

and Sudanese regulations. � Prepare and follow up procurement documentation: Purchase Requests، RFQs، quotations، Comparative Bid Analyses (CBA)، Purchase Orders، Service Contracts، payment files. � Maintain accurate، audit-ready procurement files، trackers، supplier databases and contract records. � Conduct market assessments، supplier identification، vendor pre-qualification and supplier performance monitoring. � Ensure open and fair competition، proper use of procurement ceilings and approval procedures. � Check the quality، quantity and conformity of goods received according to contracts and specifications. � Ensure weekly procurement follow-up with all departments and maintain updated procurement plans. � Track procurement pipelines and ensure programme teams are informed and prepared for incoming goods. � Identify new suppliers relevant to emergency and recovery projects. � Ensure timely completion of BCI، IRV and other donor-required documentation. 2

Stock & Warehouse Management � Manage stock، inventory and warehouse documentation (stock cards، bin cards، GRNs، waybills، delivery notes). � Ensure safe، organised and compliant storage of goods، including food items، NFIs، hygiene kits and emergency supplies. � Conduct periodic inventories and ensure proper stock movements and distributions. � Maintain accurate stock situation reports (deliveries، damages، requests). � Support programme teams during distributions، ensuring proper documentation and accountability. � Ensure warehouse access، safety and security measures are implemented. 3

Assets & Premises Management � Ensure proper registration، tracking، maintenance and use of SIF assets، equipment، premises and office supplies. � Maintain updated asset files including Asset Cards، Maintenance Cards، repair documentation and manuals. � Conduct regular asset documentation checks and inventories. � Ensure timely repairs and maintenance of office premises، equipment and generators. � Assess needs for additional equipment or premises based on programme expansion. 5

Procedures، Documentation & Reporting � Comply with all reporting

at field and country level. � Prepare monthly logistics reports (procurement، fleet، stock، assets). � Maintain accurate filing systems with documented records for audit purposes. � Track quality، quantity، stock levels، delivery times، transport costs and efficiency. � Keep line manager updated on all ongoing logistics activities and procurement status. 6

Compliance & Donor

in a timely and complete manner. � Maintain audit-ready documentation across all logistics functions. 7

Telecommunication & IT Management � Ensure compliance with communication and IT procedures. � Supervise effective use of telecommunication and IT systems. � Monitor and manage telecommunication costs. � Support IT troubleshooting and equipment management. 8

Security & Access Management � Ensure compliance with SIF humanitarian access / security and safety guidelines. � Maintain high-level security of SIF assets، property and resources. � Collect and compile weekly security information for all Sudan bases. � Ensure guards understand and apply safety and security regulations. � Support development and implementation of security plans. � Ensure safe movement of staff during field visits and distributions. � Support opening of new operational sites from risk assessment to office setup. 9

Human Resources (Drivers & Guards) � Manage drivers and guards، ensuring compliance with SIF regulations. � Conduct performance evaluations. � Track and report performance issues or complaints. � Support capacity building of logistics staff and ensure procedures are understood and applied. 10

Coordination & External Relations � Coordinate with programme، finance and admin teams to ensure logistical needs are integrated into project planning and budgeting. � Engage with suppliers، transporters، local authorities، partners and humanitarian actors to ensure safe and efficient delivery of goods and services. � Ensure effective information sharing and collaborative problem-solving

Position

Experience: Minimum 2�3 years in logistics، procurement، fleet، stock or asset management، preferably with an international NGO or humanitarian organisation

Qualification: Bachelor�s degree in logistics، supply chain، business administration or related field

Context Experience: Experience in emergency، humanitarian or fragile contexts، experience in Sudan is an asset

Languages : Fluency in Arabic and English required