Home | الرئيسية Post Jobs | اعلن عن وظيفه Help | مساعده | إتصل Logistics Assistant MEDAIR Medair is an international humanitarian organisation inspired by Christian faith to relieve human suffering in some of the world’s most remote and devastated places

Key Responsibilities

• Duties and

Requirements & Qualifications

• Make sure all electronic records are kept in an orderly and timely fashion، and ensure that the digital filing and archiving on the SharePoint system is done in line with Medair and donor requirements

• Contribute، as required، to the accurate and timely reporting of logistics activities، including preparing data for weekly and monthly reports Quality Management: Ensure all logistics activities are carried out in strict line with Medair guidelines، internal procedures، and according to specific donor requirements

• Communication: Maintain a transparent، honest، and supportive communication structure with your colleagues to ensure they are always kept informed of applicable logistical activities and requirements

• Minimum Qualification، Skills and Experience Required: QUALIFICATION / EXPERIENCE: ESSENTIAL DESIRABLE Qualification Bachelor degree، supply chain، management، business administration، or a relevant subject University degree in relevant subject Work experience 2+-year post-qualification professional experience. 2 � year direct logistics/procurement experience working with international humanitarian organizations Intercultural experience Previous experience working with other cultures IT experience Computer literate with good working knowledge of Microsoft Excel، Word and Outlook

• Experience of supply chain management systems Languages High level of written and spoken Arabic Good level of English (oral & written) COMPETENCY ESSENTIAL DESIRABLE Motivation Enjoys a challenge and works hard to achieve objectives Solution-oriented approach Enthusiastic، compassionate، self-motivated، energetic، autonomous Team building Team-player with good inter-personal skills Ability to work in a team، with minimum supervision Encouraging، supportive Adaptability Capacity to work under pressure and manage personal stress levels Creative، open-minded، flexible، self-learner Can prioritise work to meet deadlines Able to cope with basic living conditions during field trips Willingness to be stretched professionally and personally Technical expertise Problem solving ability Competent with administrative tasks Commitment to best practice Quick learner with practical، precise approach Attention to detail Transparent، honest and supportive communication Good numerical and report writing skills Capacity to work with Supply Chain ERPs

LOCATION: Khartoum Country Office POSITION STATUS: Full Time Section/Unit: Logistics Grade Level: Grade B3: Step 1 Supervisor: Logistics Officer > Program Coordinator No. of Post: 1 Duty Station: Khartoum Duration: 01st Nov 2026 � 12 months up to 31st Oct 2027 Closing Date: 22 Oct 2026 Background: Medair is a humanitarian INGO whose mission is to relieve suffering in some of the world�s most remote and devastated places

Currently implementing projects in Blue Nile، West Darfur، South Darfur and Khartoum State

Implementing projects in health and nutrition، WASH and NFIs

Procurement Manage the local purchasing and acquisition of goods، works and services needed by Medair to sustain its interventions in multiple locations

Track and follow up on Purchase Requests (PRs) processed in the Medex software، ensuring they run completely through the system from the initial PR creation to the final Proof of Delivery (POD)

Help establish and maintain effective relationships with Sudanese government departments that are essential for the purchase، importation، and licensing of project goods and supplies

Ensure that all materials، items، and goods requested by the program staff are purchased and delivered on time according to their quality needs

Assist in preparing all paperwork for the procurement process، including drafting requests for quotations (RFQs)، comparative bid analysis sheets (CBAs)، purchase or framework agreements، preparing paperwork for supplier payments (PDFs)، waybills، and receipts of goods

Update procurement tracker regularly according to the received purchase orders and the released supplier payments

Fleet Management Assist the Logistics Officer in the organization and daily supervision of the vehicle fleet in the base

This includes helping with driver schedules، vehicle maintenance tracking، vehicle registrations، insurance renewals، and monitoring fuel consumption to meet all transport and movement needs

Assist in the maintenance and repair of the vehicle fleet

This includes helping to set up a regular service and maintenance plan for each vehicle، and ensuring they meet all legal safety

for road use

Keep detailed vehicle records for every car، including up-to-date service records، accident reports، and daily trip logs

Ensure that copies of registration and insurance papers are always kept both inside the vehicles and at the main office locations

Customs Clearance، Compliance and Liaison with Government Line Ministries

Assist with verifying that the medicines and medical products correspond with the Quality Certificates provided by suppliers and maintain a file of all the quality certificates received

Assist with following up on NMPB related matters concerning medical supplies procurement and quality compliance

Assist with processing documentation for tax exemptions/clearances (e.g. customs clearance، invoice verification)، for international orders that arrived in country

Assist with maintaining and keeping track of all new shipments into the country and ly follow-up with GSO procurement Team Pipeline unit on arrival of the new shipments

Translate external memos/ letters، and verbal communication into English received from government ministries/departments when required

Assist Logistics department colleagues preparing letters، arranging meeting with Government authorities on issues related to procurement and importation of supplies، if required

Administration: Ensure a clear and transparent digital paper trail is in place for all logistical transactions

Stay fully aware of the potential for financial loss، theft، or fraud in all logistical activities and procedures

Work proactively to prevent these issues by collaborating with relevant line managers to improve transparency and ensure the best use of Medair assets and resources

Keep all digital records and files on SharePoint completely organized and accurate so they are always ready for internal or external quality audits

Report any mistakes، missing data، or suspicious activities instantly to the Logistics Officer or line manager to ensure total compliance

Support all logistics staff across the team in all required logistical procedures، standard workflows، and system controls

Serve as the first point of contact for daily logistics inquiries from other departments، checking that their requests are complete and correct before advising the requestors to initiate PRs