Home | الرئيسية Post Jobs | اعلن عن وظيفه Help | مساعده | إتصل Logistics Officer MEDAIR Medair is an international humanitarian organisation inspired by Christian faith to relieve human suffering in some of the world’s most remote and devastated places

Key Responsibilities

• Duties and

• Perform any other procurement duties requested by your line manager

Requirements & Qualifications

• Communication Develop and maintain a transparent، honest، and supportive communication structure with your colleagues to ensure they are always kept informed about logistics support activities and requirements

• Ensure all logistics and procurement activities are carried out in line with Medair guidelines، internal procedures، and according to specific donor requirements

• Minimum Qualification، Skills and Experience Required: QUALIFICATION / EXPERIENCE: ESSENTIAL DESIRABLE Qualification University degree in a relevant subject or equivalent professional/technical qualification Professional qualification in business administration/Procurement/logistics Work experience 4 years post-qualification professional experience in a similar or related field 2 years� experience within an international NGO working in Sudan context IT experience Computer literate with good working knowledge of Microsoft Excel، Word and Outlook

• Experience in drafting spread sheets and databases Experience working with INGOs procurement ERP software Languages High level of written and spoken Arabic Good level of written and spoken English COMPETENCY ESSENTIAL DESIRABLE Motivation Enjoys a challenge and works hard to achieve objectives Solution-oriented approach Organised، works well under pressure Enthusiastic، compassionate، self-motivated، energetic، autonomous Team building Team player with good inter-personal skills Ability to work in a team، with minimum supervision Encouraging، supportive Adaptability Capacity to work under pressure and manage personal stress levels Creative، open-minded، flexible، self-learner Can prioritise work to meet deadlines Willingness to be stretched professionally and personally Technical expertise Problem solving ability Competent with administrative and logistics tasks Commitment to best practice Quick learner with practical، precise approach Attention to detail Transparent، honest and supportive communication Good numerical and report writing skills

LOCATION: Khartoum، Sudan POSITION STATUS: Full Time Section/Unit: Logistics Grade Level: Grade C2: Step 1) Supervisor: Deputy Logistics Manager No. of Post: 1 Duty Station: Khartoum Duration: 01st Nov 2026 � 12 months up to 31st Oct 2027 Closing Date: 22 Oct 2026 Background: Medair is a humanitarian INGO whose mission is to relieve suffering in some of the world�s most remote and devastated places

Currently implementing projects in Blue Nile، West Darfur، South Darfur and Khartoum State

Implementing projects in health and nutrition، WASH and NFIs

Procurement: Manage the buying and acquisition of all goods، services، and construction works requested by Medair field and project locations

Ensure this is done on time and with good quality to keep all project activities running without stopping

Process approved Purchase Requests through the Medex software

Make sure all data is entered accurately، and manage، prepare، and send out Requests for Quotations (RFQs)

Manage the process of selecting vendors

Make sure this process follows Medair Procurement Guidelines، policies، and procedures

Do regular market research

Collect، organize، and analyse market data to help with procurement، and present your findings to the Logistics Manager

Manage the bid analysis process for your assigned Purchase Requests

This includes evaluating supplier offers، conducting negotiations، getting approvals، and making sure all supporting documents follow Medair and donor policies

Manage relationships with vendors

Keep their contact information and pre-qualification lists updated in the Medex system

Work ly with the Finance Office to process all bills، invoices، and claims from suppliers and contractors on time

Conduct price negotiations with suppliers in a transparent، clear، and well-documented manner

Manage contracts by making sure that suppliers، contractors، and service providers follow all the terms، conditions، and procedures required by Medair

Conduct complete due diligence checks on suppliers

This includes doing background reference checks and visiting supplier offices or shops

Provide regular and helpful support to other Medair departments to help them understand and follow buying policies and procedures

Establish relevant، long-term Framework Agreements with suppliers to get better prices and save time

Identify and immediately report any suspicious activities or warning signs (red flags) anywhere in the procurement process to Senior Management

Work together with your Line Manager and Logistics Manager to implement Corrective Action Plans (CAPs) when internal or external audits find issues

Help prepare accurate weekly and monthly reports on your procurement activities on time

Work proactively to protect Medair resources and assets from fraud or cheating، as detailed in the Code of Ethics

Base Operations Track the consumption of utilities and supplies، including fuel and electricity، used in different facilities such as the office، houses، guard posts، and the driver�s office

Supervise the maintenance of open spaces and the outside courtyard، and ensure that domestic waste and trash are correctly thrown away

Manage the maintenance and security conditions of Medair Khartoum premises and facilities

This includes checking the general water supply، electricity، walls، and ceilings

Make regular inspection visits to check if buildings need any repairs or renovations

Work ly with the Base Assistant to maintain household inventories، including tracking the furniture and equipment assigned to staff members

Carry out local purchases for the Khartoum Base and Office

Ensure your line manager is informed immediately about any problems regarding the quality or availability of items

Supervise construction works، repairs، and renovations within rented premises، including refurbishment، fencing، electrical installations، water supply، drainage systems، and gates

Ensure the proper ordering، installation، follow-up، and general maintenance or servicing of all equipment in the Khartoum Base، such as electrical items، solar and lighting equipment، generators، and water pumps

Be flexible and willing to assist in other areas of Base operations whenever requested by your manager

Inventory: Update the Medair equipment inventory list (EIL) on the Portfolio database with new assets immediately after tagging and allocation

Monitor and track the Medair Country Asset register on the Portfolio database to ensure all records are accurate

Maintain a comprehensive asset tracking system that accurately monitors، controls، and accounts for all Medair equipment and assets across all project and field locations

Serve as the central focal point for all asset and equipment repairs، ensuring that the Equipment Repair Form (ERF) is filled out and approved before any repairs can begin

Prepare bi-yearly asset inventory reports for the Sudan ICP، ensuring the reports are signed and archived safely for future audit references

Responsible for conducting monthly asset inventory spot-checks both in the Khartoum Country Office and across all field locations

Match physical asset counts regularly against the Finance department records to ensure procurement data aligns with inventory data

Ensure all equipment is correctly labeled with donor codes to maintain compliance with specific donor guidelines across all bases

Manage the reporting and disposal planning for old، damaged، or unserviceable assets according to Medair and local government procedures

Fleet Management: Organize and supervise the Medair fleet within Khartoum، including managing driver schedules، vehicle registrations، insurance، and fuel use، to ensure safe transport for staff and program supplies

Oversee all maintenance and repair activities for both Medair-owned and rented vehicles، including setting up a regular service plan for each vehicle to meet safety and legal rules

Keep detailed vehicle records for every car، including service history، accident reports، and use logs

Make sure copies of registration and insurance papers are kept inside the vehicles and at the main offices

Ensure high operational standards for the Medair Sudan ICP vehicle fleet by working ly with logistics officers at the field bases to implement standard fleet guidelines

Secure all required vehicle licenses، permits، and official documents from the relevant Sudanese Government ministries and departments

Account for all fuel consumed by Medair vehicles in Sudan and ensure strict fuel compliance and tracking across all the field bases

Check that vehicle logbooks and other tracking documents are filled out and used correctly in both Khartoum and the field bases

Assist in checking and consolidating monthly fuel consumption reports and miles travelled for all program vehicles

Prevent the theft or misuse of fuel and spare parts by holding all drivers strictly accountable for their vehicles

Liaise with the Deputy Logistics Manager to execute vehicle maintenance and repair works whenever required

Report all vehicle-related issues and problems to your line manager on time، along with your recommended solutions

Logistics/Procurement Liaison Activities: Customs Authorities and Government Line Ministries Manage and assist with the customs clearance of all international supplies and cargo shipped into Sudan through Port Sudan or Khartoum

Ensure all required paperwork is completed on time to avoid delays

Coordinate ly with appointed customs clearing agents by providing them with all necessary shipping documents، invoices، and permits well in advance to ensure smooth port operations

Prepare، process، and track all necessary documents، import permits، and tax exemption certificates with the relevant Sudanese Government line ministries and customs departments

Lead liaison activities involving the National Medicines and Poisons Board (NMPB) on all matters concerning the quality management، import approvals، and clearance of medicines and medical supplies

Process and manage all Memorandum of Understanding (MOU) approval

for all WASH sector procurements with the appropriate government line ministries

Follow up ly with customs clearing agents and government officials to navigate changing regulations، and update the logistics team regularly on the status of incoming shipments

Develop and maintain positive relationships with local authorities، suppliers، other NGOs، and any other stakeholders، while professionally representing Medair and ensuring good cooperation and partnerships

Work ly with external stakeholders، including the Logistics Cluster and other INGOs، to share and collect critical information regarding pipeline tracks، transport routes، and changing local context challenges

Quality Management: Promote and use the Medair e-library، the Medex procurement system، and other standard operating procedures، ensuring that all standardized formats are used and guidelines are followed exactly

Stay alert to the potential for loss، theft، or fraud in all logistical activities and procedures

Work proactively to prevent these issues by collaborating with relevant line managers to improve transparency and ensure the best use of Medair assets and resources